The protection of personal data is an important concern for TL Digital Solutions GmbH (hereinafter: Tradelink). Based on the submitted application, TRADELINK processes personal data of you, which you provide to TRADELINK for the purpose of the application. The handling of your personal data is strictly confidential and in accordance with the relevant German and European data protection laws.
The data protection controller within the meaning of the General Data Protection Regulation ("GDPR") and all other applicable EU data protection laws ("Controller") is:
TL Digital Solutions GmbH
Hereafter also referred to as "TRADELINK", "we", "us" and "our".
Every data subject can also contact our data protection officer directly at any time with all questions and suggestions regarding data protection. You can reach him at the following address:
Mr. René Rautenberg ER Secure GmbH, In der Knackenau 4 82031 Grünwald
and at email@example.com.
TRADELINK processes your personal data in particular in compliance with the GDPR and the German Federal Data Protection Act ("BDSG") or comparable national laws.
Primarily, the data processing serves to establish the employment relationship. The primary legal basis for this is Art. 6 (1) (b) GDPR in conjunction with Sec. 26 (1) BDSG or comparable national provisions.
Your data may also be processed by TRADELINK in order to fulfill any legal obligations that may exist. This is done on the basis of Art. 6 para. 1 p. 1 lit. c DSGVO in conjunction with § 26 BDSG or comparable national regulations.
If necessary, TRADELINK also processes your data on the basis of Art. 6 para. 1 p. 1 lit. f DSGVO in order to protect legitimate interests of TRADELINK or third parties (e.g. public authorities). TRADELINK also processesyour personal data within the scope of the legitimate interest to ensure IT security and IT operations. In any case, the existence of a legitimate interest will be carefully weighed up as to whether your interests worthy of protection may prevail.
Insofar as special categories of personal data are processed in accordance with Art. 9 (1) DSGVO or other comparable national legal provisions (e.g. recording of a severe disability due to determination of the severe disability levy), this serves the exercise of rights or the fulfillment of legal obligations from labor law, social security law and social protection as part of the establishment of the employment relationship. This is done on the basis of Art. 9(2)(b) DSGVO in conjunction with Section 26(3) BDSG or comparable national regulations.
In addition, the processing of health data may be necessary for the assessment of your ability to work in accordance with Article 9 (2) (h) of the GDPR in conjunction with Section 22 (1) (b) of the German Federal Data Protection Act (BDSG) or other comparable national provisions. In addition, the processing of special categories of personal data may be based on consent pursuant to Article 9 (2) (a) of the GDPR in conjunction with Section 26 (2) of the BDSG or comparable national provisions (e.g., occupational health management).
Should TRADELINK wish to process your personal data for a purpose not mentioned above, TRADELINK will inform you in advance.
Insofar as TRADELINK processes personal data of you, you are a "data subject" within the meaning of the GDPR. As a data subject, you have the following rights vis-à-vis TRADELINK:
You can request information from TRADELINK at any time within the scope of the legal provisions (cf. Art. 15 DSGVO) as to whether personal data are processed by TRADELINK. If this is the case, you have the right to request information about the scope of data processing.
You have the right to have your data corrected and/or completed by TRADELINK if the personal data processed about you is inaccurate or incomplete, cf. Art. 16 DSGVO.
If the conditions for this exist (cf. Art. 18 DSGVO), you can request the restriction of the processing of your personal data.
You may request that the personal data concerning you be deleted without undue delay, provided that the conditions for this (cf. Art. 17 DSGVO) are met. The right to erasure does not exist insofar as the processing is required due to contractual obligations towards you or due to legal provisions.
If you have asserted the right to rectification, erasure or restriction of processing against TRADELINK, TRADELINK is obliged to notify all recipients to whom the personal data concerning you has been disclosed of this rectification or erasure of the data or restriction of processing. This does not apply if it proves impossible or involves a disproportionate effort (cf. Art. 19 DSGVO). If you request this, we will inform you about these recipients.
You have the right to receive the personal data concerning you that you have provided to TRADELINK in a structured, common and machine-readable format (cf. Art. 20DSGVO). In addition, you have the right to transfer this data to another company without hindrance by TRADELINK, provided that the requirements for this are met.
You have the right to object at any time, on grounds relating to your particular situation, to the processing of personal data concerning you which is carried out on the basis of Article 6 (1) sentence 1 lit. f DSGVO. The consequence of the objection is that TRADELINK will no longer process the personal data concerning you, unless TRADELINK can demonstrate compelling legitimate grounds for the processing which override your interests, rights and freedoms, or if the processing serves the purpose of asserting, exercising or defending legal claims.
You can inform TRADELINK directly or the TRADELINK data protection officer about your objection.
If you have provided a declaration of consent under data protection law, you may revoke this at any time vis-à-vis TRADELINK (cf. Art. 7 DSGVO). The revocation of the consent does not affect the lawfulness of the processing carried out on the basis of the consent until the revocation. In addition, it is possible in certain cases that TRADELINK remains permitted to process on the basis of other legal grounds.
Without prejudice to any other administrative or judicial remedy, you have the right to lodge a complaint with a supervisory authority if you consider that the processing of personal data concerning you infringes the GDPR (see, inter alia, Article 77 GDPR). For this purpose, you can contact the supervisory authority that is locally competent for your place of residence, your place of work or for the place of the alleged infringement.
We process the data that you provide to us during the application process. This includes:
- The information you provided in your application;
- The information you have provided in your resume, cover letter, portfolio, letters of reference (ifany), or other attached documentation;
- the information about you that is available from a publicly available source;
- The information you provide during your interview(s).
Specifically, this may include, but is not limited to, the following data:
- Your full name
- Your complete address
- Your phone number
- Your email address
- Your possible starting date
- Your salary request
- Your application photo
- Your date of birth
- Your birthplace
- Your nationality
- Your gender
- Information about your school education, your studies, your professional training and your further training courses
- Your language skills
- Your computer skills
- other qualifications and your motivation
- Information about your professional career
You are not obliged to provide us with information that is not admissible under the General Equal Treatment Act (race, ethnic origin, gender, religion or belief, disability, age or sexual identity). The same applies to job application photos, illnesses, pregnancy, ethnic origin, political views, philosophical or religious beliefs, trade union membership, physical or mental health or sexual life).
Personal data will only be processed for purposes related to your interest in current or future employment with TRADELINK and the processing of your application.
If your application to TRADELINK is successful, TRADELINK is entitled to further use the data provided in the context of employment with TRADELINK for the purpose of the employment relationship.
Your application will be processed and noted exclusively by the contact persons at TRADELINK relevant to the application process. All employees entrusted with data processing are obliged to maintain the confidentiality of your data.
TRADELINK deletes your personal data as soon as they are no longer required for the above-mentioned purposes and there are also no legal obligations to provide proof or legal retention obligations. In addition, it may be that European regulations, applicable national laws or other regulations require a longer storage of the data processed by us. If these storage periods expire, we will delete your data or restrict its processing.
If we are unable to offer you employment with TRADELINK, we will generally retain the data you have provided for up to six months after completion of the application process for the purpose of answering any questions you may have in connection with your application and rejection, provided that no other statutory retention obligations apply.
If your application documents are generally of interest to TRADELINK and only no suitable employment is currently available for you, you can give TRADELINK your consent to keep and store your data in the talent pool accordingly. Your data will be stored after you have given your consent. This enables TRADELINK to contact you immediately in case of future suitable job offers. In this case, we store your data for up to 24 months.
We will only pass on your personal data within the framework of the applicable data protection laws and inform you of this in accordance with the legal requirements.
We may disclose personal data to service providers and require them to perform services on our behalf (commissioned processing). In doing so, we comply with the strict applicable national and European data protection regulations. The service providers are subject to our instructions and are subject to strict contractual restrictions regarding the processing of personal data. Accordingly, processing is only permitted insofar as it is necessary to carry out the application process on our behalf or to comply with legal requirements. It is specified in advance by us exactly which rights and obligations the service providers are to have with regard to personal data.
We may disclose personal information to another third party if required to do so by law or legal process. In addition, we may be required to provide information to a law enforcement agency or other authority. If the forwarding of information is necessary for the implementation of the application process or if you declare your consent, we are also authorized to forward data.
In order to ensure an efficient application process for both parties, we use software from the provider Lever, Inc., 1125 Mission Street, San Francisco, California 94103 (hereinafter: Lever) to manage the application process.
Lever may only access the data within the scope of our instructions (commissioned processing). Lever also takes strict technical measures to protect your personal data (read more at: https://www.lever.co/security-exhibit/). Lever will not disclose your personal data to third parties unless the disclosure is necessary to process the agreed services or Lever must do so to comply with the law or a valid and binding order of a governmental or regulatory authority. The data transferred for this purpose will be limited to the minimum necessary.
Lever has appointed an EU representative within the meaning of Art. 27 GDPR: VeraSafe. You can contact him via this contact form https://www.verasafe.com/privacy-services/contact-article-27-representative or by phone at +420 228 881 031.
Lever also stores the data outside the European Economic Area, in particular in the USA. To secure the data transfer, we have concluded standard contractual clauses of the European Commission with Lever in accordance with Art. 46 (1) lit. c DSGVO.
For more information on data protection at Lever, please visit: https://help.lever.co/hc/en-us/articles/360028434011-Service-Privacy-Notice and https://www.lever.co/agreements/d pa/